If you’re looking to make your PDFs accessible and compliant in 2025, choosing the right remediation service provider can make all the difference. Whether you’re dealing with complex tables, scanned documents, or interactive forms, the tools listed below can help you fix accessibility issues and meet standards like ADA Title II requirements, WCAG, and PDF/UA. We’ve put together a list of the top 10 PDF remediation service providers so you can find the one that best fits your needs, budget, and workflow.
Top 10 PDF Remediation Service Providers for 2025
| Provider | Industries | Formats Supported | Turnaround Time | Compliance Standards | Scalability |
|---|---|---|---|---|---|
| PREP by Continual Engine | Government, Education, Healthcare, Finance | PDF, Word, PowerPoint, EPUB, HTML | Days to weeks | WCAG 2.2 AA, PDF/UA, Section 508, ADA Title II | Enterprise scale, unlimited |
| Adobe Acrobat Pro | Creative, Enterprise | Self-service | WCAG, PDF/UA, Section 508 | Individual to enterprise | |
| CommonLook PDF | Government, Large Enterprises | PDF, Word, PowerPoint | Real-time to days | WCAG, PDF/UA, HHS, Section 508 | High-volume enterprise |
| Equidox | Education, Healthcare | PDF, Word, HTML | Hours to days | WCAG, ADA, Section 508 | Medium to large organizations |
| GrackleDocs | Education, Small Teams | Google Docs, Sheets, Slides, PDF | Real-time | PDF/UA, WCAG, Section 508 | Small to mid-sized teams |
| CrawfordTech (AccessibilityNow) | Government, Finance, Healthcare | PDF, Braille, Large Print, Audio, eText | Variable | WCAG 2.0, PDF/UA, Section 508 | Very high-volume enterprise |
| PDFix Desktop Pro | Technical, Publishing | PDF, HTML | Self-service | WCAG, PDF/UA | Small to medium teams |
| Be Accessible | Compliance-focused Organizations | PDF, Word, PowerPoint | 3-5 business days | Section 508, WCAG AA | Small to medium batches |
| Accessible.org | Nonprofits, Education | PDF, Word, PowerPoint | 5-10 business days | WCAG 2.2 AA, PDF/UA | Medium batch processing |
| EqualWeb | SMBs, Web Content Owners | Variable | WCAG 2.2 AA, ADA, Section 508 | Small scale |
1. PREP by Continual Engine
PREP is one of the most advanced PDF remediation solutions using AI to handle up to 95% of the remediation process while still including expert human validation. This makes it a smart choice for large organizations that need high-speed processing without compromising accuracy. PREP also uniquely provides screen reader output for every page and generates complex alt text for graphs, charts, and maps in seconds—achieving up to 90% automation. It works with PDFs, Word docs, PowerPoints, EPUB3, and HTML, making it a truly versatile option.
Why choose it
- High-level automation combined with expert review
- Used by top universities, government bodies, and global brands
- Supports multiple file formats
- SOC 2 Type II and GDPR compliant
- Meets WCAG 2.2 AA, PDF/UA, Section 508, and EAA standards
- Faster and more affordable than many other platforms
- REST API and LMS integration
2. Adobe Acrobat Pro
Adobe’s long-standing desktop software is a go-to choice for professionals who want complete manual control. If you’re someone who prefers hands-on tagging and detailed checks, this tool gives you everything you need.
Why choose it:
- Manual tagging, reading order, and form control
- Reflow and screen reader-friendly settings
- Built-in accessibility checker and OCR for scanned docs
- Ideal for professionals with deep remediation knowledge
- Full integration with Adobe Creative Suite
3. CommonLook PDF by Allyant
CommonLook is a web-based solution that combines AI-driven tagging with manual validation tools. It works well for organizations that want a bit of both automation and hands-on control. The interface is beginner-friendly, but it also offers advanced editing options for experts.
Why choose it
- AI auto-tagging speeds up workflows
- Browser-based for flexibility across platforms
- Fixes common accessibility issues with one click
- Great table editing and reporting tools
- Includes live training and compliance documentation
- Suitable for both small teams and large enterprises
4. Equidox
Equidox is all about keeping things simple. This cloud-based platform is perfect if you’re new to accessibility or want something that doesn’t require hours of training. Its smart AI tools handle most of the tagging work for you, including reading order and tables.
Why choose it
- AI-powered Smart Zone, Table, and List Detectors
- One-click reading order correction
- Easy-to-save templates for repeated document types
- Great for teams without in-house accessibility experts
- OCR and HTML preview for screen reader flow
5. GrackleDocs
If your organization uses Google Workspace, GrackleDocs is a perfect match. It integrates directly with Docs, Sheets, and Slides and lets you check and fix accessibility issues without leaving your workflow. It’s widely used in schools and education setups.
Why choose it
- Google Workspace add-ons with native integration
- Automated compliance checks with guided fixes
- Reading order adjustments that don't affect layout
- Reusable alt text libraries and tagging wizards
- Built for collaborative and educational environments
6. CrawfordTech AccessibilityNow
This is the enterprise solution for organizations with high-volume, high-speed remediation needs. It’s built to handle huge amounts of data quickly and securely.
Why choose it
- Lightning-fast cloud processing
- AI SmartSetup for building templates quickly
- Flexible deployment: cloud, SaaS, or on-premise
- Full dashboard for workflow tracking and analytics
- Converts documents into formats like braille, audio, and large print
7. PDFix Desktop Pro
PDFix is a desktop tool for professionals who want complete control with automation built-in. It’s perfect for those working with high volumes or complex layout documents.
What makes it stand out
- Smart layout recognition and semantic tagging
- Batch processing for large projects
- Matterhorn Protocol validation
- Pipeline runner integration for structured workflows
- Cross-platform availability: Windows, Linux, macOS
- Built-in error detection with clear guidance
8. Be Accessible
This is a human-led service built around certified accessibility specialists. If your documents are complex or you want that extra assurance, Be Accessible offers that high-touch, detailed approach.
What Sets It Apart
- 100% manual remediation by certified experts
- Multiple layers of validation for accuracy
- Real screen reader testing included
- Strong focus on ADA compliance and user context
- Thorough review of tables, headings, alt text, and contrast
9. Accessible.org
Accessible.org is all about professional remediation with clear pricing and fast turnaround. It’s ideal for teams who want to outsource the work but still maintain control over deadlines and quality.
What You'll Like About Accessible.org
- Prices start from $7.50 per page depending on document complexity
- Step-by-step process covering assessment, tagging, validation, and QA
- Batch processing support for large document sets
- Uses trusted tools like PAC and Acrobat for QA
- Turnaround options from same-day to standard delivery
- Also supports Word, Excel, and PowerPoint formats
10. EqualWeb
EqualWeb focuses on fast, automated remediation with minimal manual work. It’s perfect for teams looking for a simple, web-based tool that gets the job done.
Key Features
- AI-powered auto-tagging for all basic elements
- Real-time document transformation
- Compliance scans for ADA and Section 508
- Seven-category checker for in-depth analysis
- Flexible pricing with bulk discounts
- Free accessibility report with every order
What to Look for in a PDF Remediation Service Partner?
When you’re choosing a PDF remediation service partner, you want someone who can do more than just make your files accessible. Here are some important things to keep in mind:
Accuracy vs. Speed Trade-Offs
You’ll often find that some services promise lightning-fast results, while others focus more on accuracy. It’s important to ask yourself what matters more for your work. If you’re dealing with critical documents, accuracy should always come first, even if it takes a little longer.
Automation vs. Human Review
Automation can save time, but machines can miss subtle accessibility issues. A good remediation company will balance automation with skilled human review, making sure your documents meet real accessibility standards and are usable for everyone.
Handling Complex Layouts
Not all documents are simple. Forms, tables, and multi-column layouts can be tricky to remediate. Make sure your remediation service partner has the experience and tools to handle these formats without breaking the document’s structure or flow.
Compliance Standards
Accessibility is not just about being user-friendly, it’s also about meeting legal requirements. Look for a service that can guarantee compliance with standards like PDF/UA, WCAG 2.1 or 2.2, Section 508, and ADA. This way, you can be confident your documents are both accessible and compliant.
Turnaround Time and Volume Handling
Ask about their turnaround time and whether they can handle large volumes without losing quality. If you regularly deal with hundreds of files, you need a partner who can keep up with your pace.
Closing Thoughts
Choosing the right PDF remediation service provider can save you time, money, and a lot of back-and-forth. Whether you prefer full automation, human-led checks, or a mix of both, the providers listed here offer solid options for different needs. Take a close look at what each one offers, match it with your document type and workflow, and don’t forget to ask about support and compliance. The right service will make it easier for you to meet accessibility standards and stay consistent over time.
PREP - Your Perfect PDF Remediation Partner!
Simplify accessibility, ensure compliance - discover how PREP makes PDF remediation effortless.
Frequently Asked Questions (FAQs)
How do PDF remediation services keep my documents secure during the process?
Top providers take document security seriously. They use encrypted file transfers, follow SOC 2 or ISO standards, and stay compliant with laws like GDPR and HIPAA. Secure data centers and strict access controls are also in place to protect your information every step of the way.
Can these services handle PDFs with multimedia or interactive elements?
Yes, many providers can take care of that. They add proper tagging for things like videos, audio, links, and form fields so everything stays accessible and user-friendly.
What kind of support do I get after the files are remediated?
You’re not left on your own. Most providers offer training sessions, helpdesk support, account managers, and clear documentation so your team can keep documents accessible moving forward.
How do these services stay compliant with different accessibility standards around the world?
They stay updated with global regulations like WCAG, Section 508, ADA, PDF/UA, and EN 301 549. Based on your region, they adjust their process to make sure everything meets the right standards.
How long does PDF remediation usually take?
It depends on the file size and complexity. A short and simple PDF might be ready in a few hours. Bigger or more complex documents might take a few days or even weeks. Some providers also offer faster turnaround options at a higher cost.
Are these services scalable for organizations with changing needs?
Yes, the best providers are built to scale. Whether you have just a few files or thousands of pages, they offer batch processing and flexible contracts to match your workload without cutting corners on quality.
How do providers work with client teams during a project?
They often integrate with your systems using APIs, learning platforms, cloud-based portals, or project management tools. This makes it easier to track progress, share files, and keep communication smooth.
Can these services handle documents in different languages?
Yes. Many of them support multiple languages, including those with right-to-left scripts, and make sure everything from alt text to reading order is properly tagged.
Why should I outsource PDF remediation instead of doing it myself?
Outsourcing saves time and gives better results. You get accurate tagging, faster turnaround, and peace of mind knowing everything meets compliance. It also frees up your internal team to focus on other work.
Do they test the documents using screen readers?
Yes. Good providers always test with popular screen readers like JAWS, NVDA, and VoiceOver to make sure everything reads properly across assistive devices.
What problems do clients usually face during PDF remediation, and how are they handled?
Challenges like scanned image quality, tricky layouts, inconsistent tagging, or tight deadlines are pretty common. Providers tackle these with expert reviewers, AI-based tools, solid quality checks, and flexible scheduling.
What’s the difference between automated and expert-led remediation?
Automated tools are fast and great for basic tagging. But they often miss the details. Expert reviewers step in to fix complex parts like tables, charts, or forms so the entire document becomes truly accessible.
Should I use a remediation tool or hire a full service?
Go for a tool if you have an in-house accessibility team and plan to handle large volumes regularly. It gives you more control and can save money long-term.
